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Another outcome is an increase in efficiency; the AP department can instantly find an invoice without having to waste time chasing the business users. With approximately 70% of the invoices now matching the PO immediately, a considerable amount of invoices only require scanning, after which the process is entirely automated. This efficiency has directly resulted in a reduction in the number of people required in the Accounts Payable department; before the system was installed the team consisted of 13 people and there have been reductions in headcount, as the AP manager substantiates: "The IMS system has increased efficiency in our Accounts Payable department to such an extent that on full implementation we expect to reduce our headcount by 4."

After the purchasing company receives full payment for the invoice, you'll receive the remaining value minus a 'factoring' fee. This fee is based on a number of factors, including your customer's credit worthiness, the average terms, and the invoice number and size. However, generally, the invoice factoring fee is up to five percent of the invoice value.

How to prepare an invoice _ examples and introduction _ Information that should be included in an invoice includes: A generic invoice should contain: The word "invoice" A unique reference number (in case of correspondence about the invoice) Date of the invoice Name and contact details of the seller Tax or company registration details of seller (if relevant) Name and contact details of the buyer/ customer _ Purchaser's name or firm name Date that the product was sent or delivered or the service or services rendered,or the work that was done. Purchase order number (or similar tracking numbers requested by the buyer to be mentioned on the invoice) Description of the product(s) _(sales invoice) or of the services ( service invoice) Unit price(s) of the product(s) (if relevant) Total amount charged (optionally with breakdown of taxes, if relevant) Payment terms (including method of payment, date of payment, and details about charges late payment) Discount,total before discount,and total after discount. (if relevant) Tax,total before tax,and total after tax. (if relevant) Shipping details if different from buyer details.The US Defense Logistics Agency requires an employer identification number on invoices. If you are permitted to submit your invoice via email then it is useful to convert the invoice into PDF format so that it cannot be altered. There is a free PDF creator which you can use at PDFCreator. This creates a PDF file from any application which can then be emailed to the client. Better off, if you can use a software system, it will automatically generate invoice in PFD format, you can also email it straight away from within the a software program.

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