How you present your bills for payment to your clients may not seem as important as, for instance, the quality of your services or the products offered _ but actually it is. Are you still using the traditional invoicing? Your clients won't be too enthusiastic when forced to put aside a good portion of their valuable time in order to sort through your paper invoices, file them and maintain payment timelines. You, on the other hand, will have to put up with the hassle of managing all that paper: can you really afford to lose so much of your time on paperwork, when it's better spent working on other aspects of your business?
So here are some general guidelines, best practices and examples that will help you make sure your invoices are up to specification. Their Details and Yours _ must be complete This is basic stuff, but you can't afford to forget it. In addition to the client's address, make sure to include the name of the client's contact person who handles your account! A company with three employees can figure out what you're doing; but in big companies, invoices get misplaced, especially if there's confusion over who belongs to which project. You'll also need your company name, your name, address, telephone number and email address. If they have any questions about the charges, contacting you should be as easy as possible.
Electronic invoices provide an important means of reducing the costs of processing, sending, distributing and maintaining invoices, resulting in a simplification of administrative procedures and a considerable reduction in the amount of time and space consumed, as the invoices are transmitted through telematic means, accomplished by applying technical certification mechanisms (electronic signatures), which guarantee the basic elements required in any invoice (the authenticity of its origin and integrity of its content) and allow them to be maintained in digital format, which affords immediate access to them at any given moment.