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To give you an idea about how invoice factoring transactions work, here are some of the main steps in the process: You submit an application to an invoice factoring company. After you're approved for invoice factoring with the company, you can start forwarding your customers' invoices to the company for cash advances. (Your customer will receive a bill from the factoring company, which will be responsible for all payments processing activities related to the invoice.). Assuming everything checks out, you'll be advanced up to 90 percent of the value of the purchased invoices. Your customers most likely submit payments to the company that bought their invoice. This company, in turn, will forward you the remaining, unpaid portion of the invoice excluding the invoice factoring fee, of course.

Another outcome is an increase in efficiency; the AP department can instantly find an invoice without having to waste time chasing the business users. With approximately 70% of the invoices now matching the PO immediately, a considerable amount of invoices only require scanning, after which the process is entirely automated. This efficiency has directly resulted in a reduction in the number of people required in the Accounts Payable department; before the system was installed the team consisted of 13 people and there have been reductions in headcount, as the AP manager substantiates: "The IMS system has increased efficiency in our Accounts Payable department to such an extent that on full implementation we expect to reduce our headcount by 4."

After the purchasing company receives full payment for the invoice, you'll receive the remaining value minus a 'factoring' fee. This fee is based on a number of factors, including your customer's credit worthiness, the average terms, and the invoice number and size. However, generally, the invoice factoring fee is up to five percent of the invoice value.

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