Furthermore, your business will become better organized: with online invoice tracking, you will know exactly which invoices have been already sent, which are to be sent next, and which ones are already paid. You can keep tabs on all of your business cash flow, expenses and profit _ at any time, day or night! Draft the invoice as soon as the order is received, and then all you have to do is send it when the bill is due. Done!
How the AP department has been automated _ Paper invoices entering the AP department are now scanned into the IMS (Invoice Management Solution) system. Using Automated Data Capture technologies, the header information, such as invoice total, supplier name, etc, is automatically read from the invoice. The integration between IMS and the ERP then enables this data to be populated directly to register the invoice in the financial system, with minimal manual data entry required. If IMS does not recognise the vendor, workflow automatically sends this as a query to the business user, who can then select whether this is a new vendor to be set up in the ERP or is just a one_off vendor. The integration between IMS and the ERP triggers the creation of the appropriate vendor. This ensures that delays are not created with unknown vendors and speeds up the process of adding new vendors to the finance system. Automatic pre matching: Invoices that are associated with a Purchase Order (PO) are now matched in the ERP within a tolerance. Any invoices that fail to successfully match the PO are automatically routed to the procurer using workflow, for resolution using IMS.
You don't have to be chained to your office chair to send invoices, which is godsend for those business owners who travel a lot. You can create invoicing from any place in the world with the internet access. Everything is available online, and thus accessible from anywhere by the click of a button. Online invoicing is fast: delivering invoices is rapid, and so is the response! Sluggish invoicing can cost any business a great deal _ using online invoicing eliminates that! No more postal delays and waiting to be paid for your hard work! If a client "forgets" to pay in an allotted time, he will be sent a courteous reminder automatically by your invoicing software.