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Although we know perfectly well what an invoice is, its technical definition is "a document that reflects the delivery of a product or the provision of services, along with the due date and the amount to be paid in consideration." All invoices, regardless of the way in which they are sent (whether on paper or in electronic format), must include a series of mandatory fields. Article 6 of Royal Decree number 1496񳏃, Spanish law, which regulates the content of an invoice, establishes these fields as: Invoice number. Delivery date. Sender's and recipient's legal name. Sender's and recipient's Tax ID number. Sender's and recipient's legal address. Transaction description (tax base). Tax rate. Tax amount. Date of service (if different from the delivery date)

How you present your bills for payment to your clients may not seem as important as, for instance, the quality of your services or the products offered _ but actually it is. Are you still using the traditional invoicing? Your clients won't be too enthusiastic when forced to put aside a good portion of their valuable time in order to sort through your paper invoices, file them and maintain payment timelines. You, on the other hand, will have to put up with the hassle of managing all that paper: can you really afford to lose so much of your time on paperwork, when it's better spent working on other aspects of your business?

There are certain pieces of information that have to be on your invoices if you are charging GST, HST and/or PST. Your invoice must include: • your business name • the date of the invoice • your Business Number (also known as the GST Registration Number) • the purchaser's name • a brief description of the goods or services performed • the total amount paid or payable • the terms of payment • an indication of items subject to GST at 5% or HST at the appropriate provincial rate, or that the items are exempt, and either the total amount of GST/HST charged, or a statement that the GST/HST is included and the total rate of tax • if applicable, an indication of items subject to PST (also known as RST) at the provincial rate, or that the items are exempt, and either the total amount of PST charged, or a statement that the PST is included and the total rate of tax.

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