To give you an idea about how invoice factoring transactions work, here are some of the main steps in the process: You submit an application to an invoice factoring company. After you're approved for invoice factoring with the company, you can start forwarding your customers' invoices to the company for cash advances. (Your customer will receive a bill from the factoring company, which will be responsible for all payments processing activities related to the invoice.). Assuming everything checks out, you'll be advanced up to 90 percent of the value of the purchased invoices. Your customers most likely submit payments to the company that bought their invoice. This company, in turn, will forward you the remaining, unpaid portion of the invoice excluding the invoice factoring fee, of course.
Invoices are created in on a daily basis, and that's great for your business: however, it's easy to soon start feeling overwhelmed and discouraged by the complexity of all that paper handling and invoice tracking while hard pressed for time. It's hard to keep track of all of the invoices and their processing status: can you tell at a glance if all have even been received? That's very unlikely.
Dealing with this volume in a manual operation was causing several problems. Invoice processing was extremely paper intensive; a considerable amount of time and effort was spent data inputting, chasing paper invoices and filing. It was often difficult to locate invoices and the AP team would waste time contacting the business users to trace invoices. This resulted in a lack of efficiency and a lack of control over the process. There had also been an issue of making a number of duplicate payments.