Extending the solution _ Now that the solution is fully implemented, they are already looking at the next steps. An obvious move is to capture invoices that originate electronically, either as EDI or that are sent by email. Although the data entry problems may not exist with these invoices, they still need to be approved in the same way as paper invoices so the workflow will be of benefit. IMS also includes a Management Information module with full reporting capabilities which is also being investigated.
One of the key strengths of the automated invoice processing operation is the tight integration between their finance system and IMS. This is based on a transfer of Shared Reference Data that happens nightly that ensures each system contains the most up to date information e.g. PO numbers, GL codes and new vendors. The outcome of automation _ The new invoice processing solution has considerably automated the AP department, this is resulting in an increase in control over the process. At the end of each month, the ERP system produces an AP Log report that lists all the invoices that are with the business users. It is expected that the slicker and faster process will lead to a considerable reduction in the number of items on this log.
Documation is a leading provider of document_centric workflow and document management software and services solutions to UK, European and global companies. By removing paper and manual processing from business operations we help our clients reduce costs, improve efficiencies, maintain business control and achieve legal compliance. We have an array of public and private sector customers using our invoice processing and document archiving solutions.