How the AP department has been automated _ Paper invoices entering the AP department are now scanned into the IMS (Invoice Management Solution) system. Using Automated Data Capture technologies, the header information, such as invoice total, supplier name, etc, is automatically read from the invoice. The integration between IMS and the ERP then enables this data to be populated directly to register the invoice in the financial system, with minimal manual data entry required. If IMS does not recognise the vendor, workflow automatically sends this as a query to the business user, who can then select whether this is a new vendor to be set up in the ERP or is just a one_off vendor. The integration between IMS and the ERP triggers the creation of the appropriate vendor. This ensures that delays are not created with unknown vendors and speeds up the process of adding new vendors to the finance system. Automatic pre matching: Invoices that are associated with a Purchase Order (PO) are now matched in the ERP within a tolerance. Any invoices that fail to successfully match the PO are automatically routed to the procurer using workflow, for resolution using IMS.
Royal Decree number 87 Amendments to Billing Regulations. Ministerial Mandate number EHA뭚 of April 10th (entered in the Federal Registry on April 14th, 2007), which further develops specific provisions for telematic billing and digital storage of invoices, elaborating on Royal Decree number 1496 of November 28th, where the regulations governing billing_related obligations were adopted. Ministerial Mandate number PRE of October 5th (entered in the Federal Registry on October 15th, 2007) concerning invoices issued through electronic means when the recipient is the General State Administration or a public organization associated with or dependent on it, as well as the submission of invoices issued by individuals to the General State Administration or the public organizations that are associated with or dependent on it. Various self_governing provincial councils (in Alava, Guipuzcoa, Navarra and Vizcaya) have reproduced these same regulations, appending a translation of them in Basque dialect.
So here are some general guidelines, best practices and examples that will help you make sure your invoices are up to specification. Their Details and Yours _ must be complete This is basic stuff, but you can't afford to forget it. In addition to the client's address, make sure to include the name of the client's contact person who handles your account! A company with three employees can figure out what you're doing; but in big companies, invoices get misplaced, especially if there's confusion over who belongs to which project. You'll also need your company name, your name, address, telephone number and email address. If they have any questions about the charges, contacting you should be as easy as possible.