All you have to do is enter the appropriate details such as the customer name and address and order details, and you will be prompted by the online invoicing software to enter all the required and optional fields in a step by step manner. Costumer and product information can be stored online so that the data can be retrieved immediately when needed. Simply put, online invoicing is a much easier, less time_consuming way to keep track of your business cash flow and to maximize its earning potential!
How the AP department has been automated _ Paper invoices entering the AP department are now scanned into the IMS (Invoice Management Solution) system. Using Automated Data Capture technologies, the header information, such as invoice total, supplier name, etc, is automatically read from the invoice. The integration between IMS and the ERP then enables this data to be populated directly to register the invoice in the financial system, with minimal manual data entry required. If IMS does not recognise the vendor, workflow automatically sends this as a query to the business user, who can then select whether this is a new vendor to be set up in the ERP or is just a one_off vendor. The integration between IMS and the ERP triggers the creation of the appropriate vendor. This ensures that delays are not created with unknown vendors and speeds up the process of adding new vendors to the finance system. Automatic pre matching: Invoices that are associated with a Purchase Order (PO) are now matched in the ERP within a tolerance. Any invoices that fail to successfully match the PO are automatically routed to the procurer using workflow, for resolution using IMS.
Nobody wants to deal with amateurs! Using invoice templates that come with your online invoicing software, you can be sure that all the invoices you send are standard, and everything is laid out clearly for your client and formatted properly. Using web_based invoicing also sends your clients an image of your company as a technologically astute business.